SharePoint Permissions Reporting Tool

SharePoint reporting is the process of monitoring usage, changes, and other file data from SharePoint Server, a popular web-based collaboration solution from Microsoft used at many companies to share and access data. SharePoint reporting includes monitoring, collecting, and presenting relevant data from across SharePoint services to inform companies on overall SharePoint usage as well as security around SharePoint access permissions. During a SharePoint audit, an auditor may also benefit from reviewing audit-ready SharePoint permissions reports to verify compliance.

SharePoint reporting differs based on how your system is configured as well as the tool being used to generate and send reports. For all platforms supported by Microsoft and SharePoint, the process starts by deciding what SharePoint-based information you want to show in the report. For instance, you could run a SharePoint user permissions report to show current permissions status, or a SharePoint usage report to show activity. Next, identify the data sources you want to use as well as who will have access to the SharePoint report once created. Since compliance standards are strict about limiting the flow of certain private information, make sure you use caution when sharing any report.

SharePoint reporting is important because it can be used to demonstrate compliance with critical regulations, including the Payment Card Industry Data Security Standard (PCI DSS). PCI DSS applies to any company that accepts credit card payments; regulations like these are in place to help ensure businesses are acting responsibly with customer data and protecting this data from misuse or theft. 

Demonstrating compliance with these laws is more than just offering up a snapshot of business operations at a specific moment. This is where SharePoint reporting comes in. Since SharePoint reporting may include critical information about a day-to-day business operation, it is valuable information to help demonstrate compliance to auditors.

As businesses grow larger, more complex, or are charged with handling more data, it can become difficult to manage all of the logs generated by user activity across network devices, and even more difficult to compile the log data in a way that makes it easy to analyze. Reporting tools can help administrators extract and present log data in a usable form. However, one problem with traditional reporting tools is that they may be incapable of scaling to meet the security compliance demands of growing businesses. Oftentimes these tools are not restrictive enough when it comes to controls, and this can pose a problem for compliance. Similarly, built-in tools can lack comprehensive views of all data management file servers and can be difficult to set up.

Purpose-built SharePoint reporting tools can break this mass of data down into parts that can be easily visualized, conceptualized, and acted upon by transforming raw log data into actionable information. SharePoint reporting tools help streamline the reporting process by centralizing SharePoint data and automating many of the more manual reporting processes. For instance, many access rights platforms can automatically generate SharePoint audit-ready usage and permissions reports that can also be automatically sent to auditors.

Access Rights Manager is built to make it easy to create, modify, activate, deactivate, and delete user access to SharePoint services and files. SolarWinds Access Rights Manager is also designed to complement and enhance Microsoft SharePoint data management software by automating many processes, such as account creation, and offering more scalable permissions monitoring. 

Access Rights Manager is an effective SharePoint permissions reporting tool because it is built to simplify SharePoint reporting in three major ways:

1. First, it improves IT and data security by making it possible to closely monitor user access at any stage. 
2. Second, its web-based, self-service permissions portal helps cut down on unnecessary data access requests with the ability to have data owners manage and delegate their own data access rights, as opposed to going through an administrator to delegate SharePoint file access.
3. Finally, Access Rights Manager is built to make it easier to demonstrate compliance by automatically generating SharePoint usage and SharePoint user permission reports. Admins can run default or customized reports according to their chosen criteria. It’s also easy to schedule reports to run and send to recipients automatically, on your schedule. 

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